MDHA COVID-19 Safety Plan

Last updated August 16/2021


Association details

Association name: Metcalfe District Minor Hockey Association

Date completed: August 13, 2021

Date distributed: August 18, 2021

Revision date: August 17, 2021

Developed by: VP, Risk and Safety

Others consulted: HEO, City of Ottawa, MDHA   

How will you ensure all participants, parents, guardians know how and are able to keep themselves safe from exposure to COVID-19?

Ensure our procedures are up to date with review of Provincial and Territorial Authorities’ guidance, such as Ottawa Public Health, HEO and GHA.

Actions:

How will you screen for COVID-19?

Safety Officers: Associations must have a designated Safety Officer (responsible for Screening and maintaining Participant Logs, and enforcement of all HEO and facility safety protocols) for all ice times and activities. Screening will be done by way of a Google Form for bullets 1 -3 below and Teamsnap for bullet 4 below. COVID Screening must occur before anyone may participate in any sanctioned event.

MDHA will have 4 separate safety officer requirements in place for Clinics, Tryouts, Sort Outs and Team activities

  1. Clinics: A volunteer list that covers all clinics/conditioning sessions will be predetermined.  These volunteers will be in charge of check-in procedures and will have access to the Google Form responses.  They must ensure all participants and spectators fill out the Form. Teams must maintain a participation log for all participants involved in a game, practice, or off-ice event. Associations must maintain a participation log for all participants involved in a game, practice, or off-ice event.
  2. Tryouts: MIKE BRANCHAUD - Associations must maintain a participation log for all participants involved in a game, practice, or off-ice event.
  3. Sort Outs: Convenors will act as Safety Officers upon check-ins and will screen all participants and spectators.  They will be in charge of check-in procedures and will have access to the Google Form responses.  They must ensure all participants and spectators fill out the Form. Associations must maintain a participation log for all participants involved in a game, practice, or off-ice event.
  4. Team activities: Teams must have a designated Safety Officer (responsible for Screening and maintaining Participant Logs, and enforcement of all HEO and facility safety protocols). Screening will be done through Teamsnap. Home team is responsible to log all participants (home & away) for games they host and ensure that screening was completed with the Visiting team.On Ice Officials must be recorded in the Home Team’s Participant Log.Teams must maintain a participation log for all participants involved in a game, practice, or off-ice event.

How will you control the risk of transmission in your Association?

We will follow safety protocols and processes laid out by Facility staff, HEO and GHA.

Masks: Masks must always be worn inside a facility while not taking part in games or practices. Masks must be worn, and social distancing maintained when in dressing rooms. Due to potential space limitations that may exist in dressing rooms, it is still encouraged for players and team officials to put on their equipment as much as is practically possible before a tryout, evaluation, or team event, before entering the facility. Coaches, Trainers, Athletic Therapists, Off-Ice officials should wear masks on the Players’ Bench and Penalty Box area.

Social Gatherings: Minimize social gatherings of participants and spectators both before and after the activity. This includes spectator areas and the parking lot.

Carpooling: Limit carpooling and meals (in homes or at restaurants) to those within your household. Reserve carpooling with one (1) other household if there are transportation barriers.

Equipment: Clean and disinfect equipment between uses. Do not share your sports gear with other people. If necessary, shared equipment should be sanitized between users. Water Bottles must be clearly labelled with the participant’s name. Water bottles cannot ever be shared.

Facility operators are responsible to interpret and enforce all Provincial and local Public Health Safety Requirements. It is imperative that all Associations, Leagues and Teams work closely with and adhere to the facility’s COVID safety protocol requirements. 

How will you make sure your plan is working?

We will set up a monthly board meeting between the Executive and the risk and safety

representative.

Actions:

COVID-19 safety plan 

  • Executive along with Risk and Safety meet regularly to review process/procedures.
  • Evaluate plan as needed.